Otonabee - South Monaghan Public Library
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Otonabee - South Monaghan Public Library Board

Library Board Meeting Dates
Library Board Minutes

We are seeking engaged, committed Board Trustees who are dedicated to
the Library, and the community at large for the 2023-27 term. 


Complete and submit Library Board Trustee Application and cover letter to ​Clerk Heather Scott, hscott@osmtownship.ca or Carolanne Nadeau, CEO, keene_library@nexicom.net
by July 31, 2023.

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​

Library Board Trustee Job Description
File Size: 52 kb
File Type: pdf
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Library Board Recruitment Brochure
File Size: 3379 kb
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Library Board Trustee Application
File Size: 43 kb
File Type: pdf
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The Otonabee-South Monaghan Public Library Board is a governing board, a legal corporation with the authority to make policy and to govern the library's affairs under the Public Libraries Act, RSO 1990, c. p.44. 

A board's duty is to provide comprehensive, effective and efficient public library service that reflects the community's needs and builds community capacity.

Stakeholders of today's libraries expect strong leadership. Consequently modern governance must reach beyond ongoing budget oversight and regular strategic planning exercise to embrace new ideas, and forge strong relationships that will support the library in its Vision, and Mission to the community.

When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 3:30 - 5:30 pm, except July and August. These meetings may be held in person, via Zoom or in a hybrid format. Location will be determined - see meeting dates. Please note, meeting times can be accommodated or adjusted to suit the majority.



The library has various policies that govern library usage. Please read more about these policies below:
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Cut to the Chase Effective Library Governance
File Size: 360 kb
File Type: pdf
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2018_municipal_councillors_handbook
File Size: 607 kb
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10-things-you-need-to-know-as-a-library-board-member_pdf
File Size: 1577 kb
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Ontario Public Library Act

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Compliance Manual Accessibility Standards For Customer Service
File Size: 177 kb
File Type: pdf
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Ontario Public Library Governance at-a-glance
File Size: 317 kb
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Members of Otonabee - South Monaghan Public Library Board

Board Chair: Nancy Caron    contact

Treasurer and Secretary of the Board: Carolanne Nadeau, CEO Contact

Recording Secretary: Colleen Bolin contact 


Director/Council Rep: Terry Holmes  contact

Director: Elaine Trotter contact

Director: Heather Duncan-Zischler contact


Library Board Policies

The Library Board is responsible for setting policies for the governance and the operation of Otonabee - South Monaghan Public Library, in accordance with the Public Libraries Act, R.S.O. 1990, c. P.44.
Any questions or concerns about a specific policy can be directed to the Library CEO.

Governance Policies
By-laws
File Size: 365 kb
File Type: pdf
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Board and CEO Partnership policy GOV - 04
File Size: 448 kb
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Succession Planning policy GOV -06
File Size: 135 kb
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Foundation Policies
Statement of Values FN-03
File Size: 121 kb
File Type: pdf
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Intellectual Freedom Policy FN -04
File Size: 215 kb
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Diversity and Inclusion Policy FN - 06
File Size: 167 kb
File Type: pdf
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Operational Policies
Internet Services policy OP-1
File Size: 196 kb
File Type: pdf
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Contractor Venders Visitor policy OP-2
File Size: 84 kb
File Type: pdf
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The Library and Political Elections policy OP-3
File Size: 304 kb
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Collection Development policy OP-4
File Size: 96 kb
File Type: pdf
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Circulation and Membership policy OP-5
File Size: 278 kb
File Type: pdf
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Volunteer policy OP-6
File Size: 110 kb
File Type: pdf
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Safety, Security & Emergencies in the Library policy OP-9
File Size: 118 kb
File Type: pdf
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Privacy Act policy OP-10
File Size: 85 kb
File Type: pdf
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Patron Confidentiality policy OP-11
File Size: 145 kb
File Type: pdf
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Request for Reconsideration of Materials policy OP-12
File Size: 136 kb
File Type: pdf
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Accessibility policy OP-13
File Size: 105 kb
File Type: pdf
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Code of Conduct (Public) policy OP-14
File Size: 175 kb
File Type: pdf
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Retention of Records Policy OP-15
File Size: 156 kb
File Type: pdf
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Purchasing Procurement policy OP-16
File Size: 708 kb
File Type: pdf
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Program Policies
Program policy PG-1
File Size: 141 kb
File Type: pdf
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Unattended Children policy PG-2
File Size: 78 kb
File Type: pdf
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Human Resources Policies
Human Resources Management policy HR-01
File Size: 201 kb
File Type: pdf
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Hours of Work and Disconnecting from Work policy HR-03
File Size: 202 kb
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Public Holidays and Leave policy HR-04
File Size: 134 kb
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Compensation Benefits policy HR-05
File Size: 186 kb
File Type: pdf
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Prevention of Workplace Violence policy HR -08
File Size: 253 kb
File Type: pdf
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Employee Health and Safety policy HR-09
File Size: 205 kb
File Type: pdf
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Employee Conduct policy HR-10
File Size: 225 kb
File Type: pdf
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Workplace Harassment, Discrimination policy HR-13
File Size: 207 kb
File Type: pdf
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Annual Vacation policy HR-15
File Size: 146 kb
File Type: pdf
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Mutual Respect policy HR-17
File Size: 87 kb
File Type: pdf
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Code of Ethics HR-18
File Size: 149 kb
File Type: pdf
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