Otonabee - South Monaghan Public Library Board
We are seeking engaged, committed Board Trustees who are dedicated to
the Library, and the community at large for the 2023-27 term.
Complete and submit Library Board Trustee Application and cover letter to Clerk Heather Scott, hscott@osmtownship.ca or Carolanne Nadeau, CEO, keene_library@nexicom.net
by July 31, 2023.

Library Board Trustee Job Description | |
File Size: | 52 kb |
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Library Board Recruitment Brochure | |
File Size: | 3379 kb |
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Library Board Trustee Application | |
File Size: | 43 kb |
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The Otonabee-South Monaghan Public Library Board is a governing board, a legal corporation with the authority to make policy and to govern the library's affairs under the Public Libraries Act, RSO 1990, c. p.44.
A board's duty is to provide comprehensive, effective and efficient public library service that reflects the community's needs and builds community capacity.
Stakeholders of today's libraries expect strong leadership. Consequently modern governance must reach beyond ongoing budget oversight and regular strategic planning exercise to embrace new ideas, and forge strong relationships that will support the library in its Vision, and Mission to the community.
When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 3:30 - 5:30 pm, except July and August. These meetings may be held in person, via Zoom or in a hybrid format. Location will be determined - see meeting dates. Please note, meeting times can be accommodated or adjusted to suit the majority.
A board's duty is to provide comprehensive, effective and efficient public library service that reflects the community's needs and builds community capacity.
Stakeholders of today's libraries expect strong leadership. Consequently modern governance must reach beyond ongoing budget oversight and regular strategic planning exercise to embrace new ideas, and forge strong relationships that will support the library in its Vision, and Mission to the community.
When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 3:30 - 5:30 pm, except July and August. These meetings may be held in person, via Zoom or in a hybrid format. Location will be determined - see meeting dates. Please note, meeting times can be accommodated or adjusted to suit the majority.
The library has various policies that govern library usage. Please read more about these policies below:

Cut to the Chase Effective Library Governance | |
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2018_municipal_councillors_handbook | |
File Size: | 607 kb |
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10-things-you-need-to-know-as-a-library-board-member_pdf | |
File Size: | 1577 kb |
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Ontario Public Library Act

Compliance Manual Accessibility Standards For Customer Service | |
File Size: | 177 kb |
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Ontario Public Library Governance at-a-glance | |
File Size: | 317 kb |
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Members of Otonabee - South Monaghan Public Library Board
Board Chair: Nancy Caron contact
Treasurer and Secretary of the Board: Carolanne Nadeau, CEO Contact
Recording Secretary: Colleen Bolin contact
Director/Council Rep: Terry Holmes contact
Director: Elaine Trotter contact
Director: Heather Duncan-Zischler contact
Treasurer and Secretary of the Board: Carolanne Nadeau, CEO Contact
Recording Secretary: Colleen Bolin contact
Director/Council Rep: Terry Holmes contact
Director: Elaine Trotter contact
Director: Heather Duncan-Zischler contact
Library Board Policies
The Library Board is responsible for setting policies for the governance and the operation of Otonabee - South Monaghan Public Library, in accordance with the Public Libraries Act, R.S.O. 1990, c. P.44.
Any questions or concerns about a specific policy can be directed to the Library CEO.
Any questions or concerns about a specific policy can be directed to the Library CEO.
Governance Policies

By-laws | |
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Board and CEO Partnership policy GOV - 04 | |
File Size: | 448 kb |
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Succession Planning policy GOV -06 | |
File Size: | 135 kb |
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Foundation Policies

Statement of Values FN-03 | |
File Size: | 121 kb |
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Intellectual Freedom Policy FN -04 | |
File Size: | 215 kb |
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Diversity and Inclusion Policy FN - 06 | |
File Size: | 167 kb |
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Operational Policies

Internet Services policy OP-1 | |
File Size: | 196 kb |
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Contractor Venders Visitor policy OP-2 | |
File Size: | 84 kb |
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The Library and Political Elections policy OP-3 | |
File Size: | 304 kb |
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Collection Development policy OP-4 | |
File Size: | 96 kb |
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Circulation and Membership policy OP-5 | |
File Size: | 278 kb |
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Volunteer policy OP-6 | |
File Size: | 110 kb |
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Safety, Security & Emergencies in the Library policy OP-9 | |
File Size: | 118 kb |
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Privacy Act policy OP-10 | |
File Size: | 85 kb |
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Patron Confidentiality policy OP-11 | |
File Size: | 145 kb |
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Request for Reconsideration of Materials policy OP-12 | |
File Size: | 136 kb |
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Accessibility policy OP-13 | |
File Size: | 105 kb |
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Code of Conduct (Public) policy OP-14 | |
File Size: | 175 kb |
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Retention of Records Policy OP-15 | |
File Size: | 156 kb |
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Purchasing Procurement policy OP-16 | |
File Size: | 708 kb |
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Program Policies

Program policy PG-1 | |
File Size: | 141 kb |
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Unattended Children policy PG-2 | |
File Size: | 78 kb |
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Human Resources Policies

Human Resources Management policy HR-01 | |
File Size: | 201 kb |
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Hours of Work and Disconnecting from Work policy HR-03 | |
File Size: | 202 kb |
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Public Holidays and Leave policy HR-04 | |
File Size: | 134 kb |
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Compensation Benefits policy HR-05 | |
File Size: | 186 kb |
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Prevention of Workplace Violence policy HR -08 | |
File Size: | 253 kb |
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Employee Health and Safety policy HR-09 | |
File Size: | 205 kb |
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Employee Conduct policy HR-10 | |
File Size: | 225 kb |
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Workplace Harassment, Discrimination policy HR-13 | |
File Size: | 207 kb |
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Annual Vacation policy HR-15 | |
File Size: | 146 kb |
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Mutual Respect policy HR-17 | |
File Size: | 87 kb |
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Code of Ethics HR-18 | |
File Size: | 149 kb |
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